| Task |
Person Responsible |
Contact details |
| Read the Guide for Tournament Organisers on the web site |
|
|
Well before event decide date, format, prize-money, entry fee |
|
|
Check that the date does not clash with another event
(web ) |
|
|
| Arrange venue |
|
|
| Notify website & ATB of event details |
|
|
| Prepare and distribute tournament notice/flyer |
|
|
| Prepare tournament budget |
|
|
| Before the event, appoint Tournament Director |
|
|
| Appoint Rules Advisor (if not TD) |
|
|
| Organise Computer Operator |
|
|
| Organise Lookup Operator |
|
|
| Organise runners(if applicable) |
|
|
| Organise emergency(standby) player |
|
|
| Organise person(s) to do the check in |
|
|
| Purchase trophies(if applicable) |
|
|
| Collect perpetual trophies(if applicable) |
|
|
| Organise wall charts |
|
|
| Organise name tags |
|
|
| Prepare certificates(if applicable) |
|
|
| Check stocks of score sheets, sets etc |
|
|
| Ensure all Scrabble sets & consumables arrive at tournament |
|
|
| Ensure all Computer Equipment & software arrives at tournament |
|
|
| Ensure all reference publications, rules, latest ratings and tournament records arrive at tournament |
|
|
| Ensure name tags arrive at tournament in time for registration |
|
|
| Supervise all aspects of catering |
|
|
| Organise raffle & lucky door prizes(if applicable) |
|
|
| Conceive novelty prizes(if applicable) |
|
|
| Receive entries & set up draws |
|
|
| On day, supervise distribution of sets, table numbers, score sheets &
tile check sheets |
|
|
| Distribute tournament records |
|
|
| Set up computers |
|
|
| Manage refreshment area |
|
|
| Collect entry fee & distribute name tags |
|
|
| Insert payments and prize money(if applicable) into envelopes |
|
|
| Erect wall charts, latest ratings and rules |
|
|
| Supervise runners & ensure playing area is kept tidy |
|
|
| Instruct novices on tournament protocol |
|
|
| Direct runners to collect name tags during last game |
|
|
| Coordinate any lunches and meals during play |
|
|
| Prepare tournament expense/income report |
|
|
| Fill in certificates with names(if applicable) |
|
|
| Present trophies & awards |
|
|
| Write tournament report for internet/ATB |
|
|
| Ensure results and ratings are published on the email list |
|
|
| Ensure TOU file sent to National Ratings Officer (nro@scrabble.org.au) |
|
|
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