| Task | Person Responsible for Task | Responsible Person's Phone No |
|---|---|---|
| Well before event decide date, format, prize-money, entry fee | Committee | Not applicable |
| Arrange venue and Tournament Director | Tournament Organiser | |
| Seek approval for rating from Scrabble NSW Committee | ||
| Prepare tournament flyer | ||
| Ensure tournament details are included on Scrabble NSW website | ||
| Prepare tournament budget | Tournament Organiser/Treasurer | |
| Appoint Rules Advisor (if not TD) | ||
| Organise Computer Operator | ||
| Purchase trophies | ||
| Print ratings listings for display on day | ||
| Prepare certificates | ||
| Check stocks of score sheets, sets etc | ||
| Ensure all Scrabble sets & consumables arrive at tournament | ||
| Ensure all Computer Equipment & software arrives at tournament | ||
| Ensure all reference publications & rules sheets arrive at tournament | ||
| Supervise all aspects of catering | ||
| Organise raffle & lucky door prizes | ||
| Conceive novelty prizes | ||
| Receive entries & set-up draws | ||
| On day, supervise distribution of sets, table numbers, score sheets & tile check sheet | ||
| Set up computers | ||
| Manage refreshment area | ||
| Collect entry fee | ||
| Insert payments and prizemoney into envelopes [check same if task delegated] | ||
| Display latest ratings and rules on wall | ||
| Ensure playing area is kept tidy | ||
| Instruct novices on tournament protocol | ||
| Co-ordinate any lunches and meals during play | ||
| Prepare tournament expense/income report | Tournament Organiser/Treasurer | |
| Fill in certificates with names | ||
| Present trophies & awards | ||
| Delegate appropriate person to write report for email list | ||
| Ensure final *.tou file is obtained from TD/Computer Operator on USB stick | ||
| Arrange for results to be published on national email list | ||
| Ensure final *.tou file is forwarded to National Ratings Officer for processing |