CASPA ANNUAL GENERAL MEETING
2 PM Friday 14th April 2017 Pagoda Resort and Spa, 112 Melville Parade, Como WA
ATTENDEES: Graham Bell - President WA Rene Chelton - CASPA Treasurer John Hamilton - President ACT Barry Harridge - VIC Russell Honeybun – CASPA Coordinator Carol Johnsen – President Vic, Trademark Holder Liaison Glenys Lawrie – WA Rep, minutes secretary Tim Mason - WA Oliver Jenner-O’Shea - SA Representative Paul Richards – QLD Representative Karen Richards – Youth Coordinator APOLOGIES: Richard Birch - Editor, Bob Jackman – President NSW, Martin Rose – President TAS, Martin Waterworth – Ratings/Records/Website, Wayne Willis – President QLD, Rules Coordinator. WELCOME: Russell welcomed all attendees & opened the meeting at 2.05 PM
BUSINESS ARISING – Results slips – new results slips have been well received by player Trevor Halsall evaluation re re-sets – nil input received Sponsorship – a copy of the WESPA/Mattel contract to be obtained to clarify what companies/products are allowable. Mattel.com owns scrabble.com.au website. Mattel now called Mattel Australia and New Zealand. MOTION that the 2016 AGM minutes be accepted Moved: 1 Carol Johnsen 2 Glenys Lawrie. Carried
Treasurer’s Report was discussed. MOTION that the Treasurers Report be accepted Moved: 1 Carol Johnsen 2 Paul Richards. Carried
Ratings (& Records) Officer Report was read to the meeting and discussed. MOTION that the Ratings Officers Report be accepted Moved: 1 Oliver Jenner-O’Shea 2 Paul Richards. Carried
Web Site Coordinator Report was read to the meeting. MOTION that the Web site Mangers Report be accepted Moved: 1 Paul Richards 2 John Hamilton. Carried
Carol Johnsen proposed that Nick Ivanovski be thanked for his contribution to Scrabble through his social media promotions as the WESPA Representative. The meeting agreed wholeheartedly.
Trademark Holder Liaison Officer’s Report was taken as read. MOTION that the Liaison Officer’s report be accepted Moved: Russell Honeybun 2 John Hamilton. Carried
Youth Coordinator’s Report was taken as read. MOTION that the Youth Coordinators Report be accepted Moved: 1 Glenys Lawrie 2 Carol Johnsen. Carried
Newsletter Editor. No report received. A report will be forthcoming later in the month.
There was only one nomination for each position and as a consequence the elected Office Bearers are -
Coordinator Carol Johnsen VIC Treasurer Rene Chelton NSW Trademark Holder Liaison Carol Johnsen VIC Editor Richard Birch NSW Youth Coordinator Karen Richards QLD Rules Coordinator Wayne Willis QLD Ratings Officer Martin Waterworth QLD Records Officer Martin Waterworth QLD Web site Manager Martin Waterworth QLD Titles of CASPA office bearers positions to be reviewed.
The meeting thanked Russell for his several years of service in the role of CASPA Coordinator.
Host States for – Australian Championships 2018 ACT 2019 TAS 2020 QLD
Masters/State Team Challenge 2017 SA 2018 QLD (VIC to organize if necessary but still held in QLD) 2019 ACT
Trans Tasman 2018 NZ 2020 QLD
AUST CHAMPIONSHIP FUNDING. Carol Johnsen submitted two proposals to the effect that CASPA funding given to the host state each year for the Australian Championship be increased from $1,500 pa. to $2,000 p.a. Moved: 1 Carol Johnsen 2 John Hamilton. Carried.
SPONSORSHIP SUB-COMMITTEE. Nil feedback received. When the Mattel/WESPA contract is received sponsorship options can be pursued.
Rene Chelton stated that CASPA needs a letterhead. After discussion it was agreed that a competition to design a letterhead be held and the winner to receive $50.
CASPA – Legal Entity. Registered name of CASPA to be clarified. Rene has the tax file number for CASPA, and possibly a Business Registration number – this will clarify the title. Information to be published in the ATB together with any affiliated associations.
OVERDRAW RULE. John Hamilton proposed that the overdraw rule for the AM/STC be amended include X+1. After discussion it was proposed that X+2 be used. John moved this and Paul seconded it. Further discussion ensued where it was agreed that a decision be deferred until State ASPAs had discussed the issue.
STATE LEVY. Bob Jackman emailed a submission to the AGM that in part proposed that the State levy be reduced from $3 per member per quarter to $2.50. After discussion the meeting agreed to retain the $3 levy.
MEETING closed 3.25 PM